Create a Budget

For partners new to advocacy, it may be challenging to envisage the costs of advocacy work. The most important investment will be in skilled staff who can dedicate themselves to delivering the advocacy action plan. You will also need communication expenses, including airtime to speak with partners, stakeholders and policy-makers, as well as travel costs for face-to-face meetings, where possible.

As part of your advocacy plan, you may want to hold public events or publish advocacy materials, such as a briefing paper or frequently asked questions. When involving the community, it is important to reimburse their expenses, such as travel and childcare, and provide good food or a per diem. Use Tool 7: Budget Template.

 

Tool 7: Budget Template

Item
Staff
Advocacy officer
Communications officer
IT/Equipment
Airtime/data
Computer
Meetings
Venue hire
Catering
Travel
Materials/meeting packs
Community stipends
Campaigns/communications
Design & layout
Printing
Website editing
TOTAL
Units
Staff
Monthly salary
Monthly salary
IT/Equipment
Minutes
Meetings
Hours
People
Stipend/bus fare
People
People
Campaigns/communications
Hours
Copies
Hours
TOTAL
# of units
Staff
IT/Equipment
Meetings
Campaigns/communications
TOTAL
Unit cost
Staff
IT/Equipment
Meetings
Campaigns/communications
TOTAL
Total Cost
Staff
IT/Equipment
Meetings
Campaigns/communications
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TIP!

Always look for free and low-cost options for meeting venues and catering available in the community or via advocacy partners. Local businesses may be willing to donate computer equipment, airtime or supplies. Wherever possible, use existing equipment and resources that you already have to hand.